These instructions walk you through creating and linking DoxCycle and TaxCycle files so that you can post data from slips into tax returns.
Video: Posting T5 slips from DoxCycle to TaxCycle
For a quick overview of the process, watch this video, then scroll down for detailed instructions.
Step 1: Carry forward, create and link a TaxCycle return and a DoxCycle file
The following instructions work particularly well if you're carrying forward a tax return from the prior year, as this automatically inserts slip descriptions into the tax return and creates the linked DoxCycle file.
Keep in mind that there are other ways to create and link TaxCycle and DoxCycle files. This is just one example.
To discover more, read other help topics on DoxCycle and TaxCycle integration. Then, tweak this process to find what works best for your practice.
- Open TaxCycle.
- Click Carry forward and Link (Ctrl+Shift+R) or click the green D with the purple swoosh next to the tax return year.
- Browse to the folder where you saved last year's tax returns and select the file you want to carry forward.
- Click the Open button.
- TaxCycle takes the identifying information from the prior-year return and uses it to create a DoxCycle file with the taxpayer name(s). At the same time, it creates a TaxCycle tax return containing the carry forward data.
- Save (Ctrl+S) in TaxCycle and again in DoxCycle to save the files and retain the link between them.
Step 2: Scan or import slips into DoxCycle
Use DoxCycle to scan or import slips for the taxpayer (and spouse), just as you would any other source document.
At the same time as DoxCycle categorizes documents, it automatically extracts box amounts from slips.
Step 3: Review extracted box amounts
Variation in slips and scan quality can result in less-than-perfect data extraction. For example, if DoxCycle can't extract the box number but does grab the amount in the box, it can't figure out where to post that amount in the tax return.
For this reason, always review extracted box numbers and amounts before posting them to TaxCycle.
- Extracted amounts appear in red boxes to show that you haven't reviewed them yet.
- Click the first amount, review the value with the original slip, then Enter to approve. (Or click the checkmark next to the box.). This changes the color to green and moves the cursor to the next field.
- If you need to correct the a box amount, click in the box and type to change the amount or to select a new box number.
- If a box is missing, add the amount in as you review the slip.
- Click on the Add Missing Box button on the Review tab.
- Click on the slip where you want to add the box.
- Select the box number and enter the amount.
- To delete a box that you don't need, hover over the box and click the red x.
Step 5: Post slip amounts to the tax return
- Click the POST button to send box amounts to the linked tax return. Post the amounts to a slip that is already in the tax return (because you carried forward the slip description) or create a new slip in the tax return.
- The amounts are posted into the slip in TaxCycle. The source slip in DoxCycle shows a POSTED stamp.
- In TaxCycle, any amounts that were posted to the slip appear in italics. The form icon for the slip will contain a large green D to show you that it contains amounts posted from DoxCycle.
- Should you ever need to re-post amounts, hover over the POSTED stamp and click the red x. This changes it back to the POST button but does not delete the posted amounts from the tax return. When you click the POST button on the next time, the amounts in the tax return are overwritten.
DoxCycle can override calculated fields, if you want it to
For example, DoxCycle extracts boxes 24 and 26 from the T4 slip—EI insurable earnings and CPP/QPP pensionable earnings, but doesn't post them to the tax return as this would create an override. UNLESS you enable the the this in the EZ-OCR DoxCycle options.