Gmail® Integration

Updated: 2026-02-27

Connect to Google® to send emails to your clients directly from TaxCycle. 

Sending batch emails via Gmail or Outlook from the Client Manager is not supported at this time.

1. Open a form in TaxCycle.
2. Press Ctrl+Shift+P, click Print/PDF Form in the Tools menu, or right-click on the form and select Print/PDF Form. (If configuring a print set, click the edit link for the print set in the Print/PDF sidebar.)
3. From the Printer/Output menu, select PDF.
4. From the Email menu, select Gmail®.
5. Select a template from the Message menu. TaxCycle uses the subject line from the template as the Email notification subject line when sending the email to the client. The text in the template body is included as part of the Email notification body.
6. From the SIN/BN menu, select Mask first five digits for security to obscure social insurance numbers and business numbers from the forms. (We strongly recommend using this option when sending documents for signatures.)
7. Set any other PDF options as required. See Printer and PDF Output Options for details.
8. The current status of your connection to Google® shows at the bottom of the dialog box. Click Connect to open your web browser and sign in to Gmail® with your Google® account.
9. Click Send via Gmail® to send the email to your client.
10. The Print Monitor at the bottom of the sidebar shows you the status as TaxCycle sends the email.

Set Default Email Provider

You can set Gmail as your default email provider from the dropdown list in Correspondence Options.