Enter T4 or T4A Slip Data

Updated: 2023-01-26

Create a TaxCycle T4/T4A file to prepare T4 and/or T4A slips. Start a file by carrying forward a slips return from the prior year or by creating a new file from the Start screen.

Next, complete the Info worksheet to enter the issuer information and filing details. See the T4/T4A Info worksheet help topic to learn more.

Create a New Slip

To create a new slip, use one of the following ways. The example below is for a T4 slip, but the same steps apply to whichever slip type you create.

1. Click on the blank slip in the Prepare sidebar (this is the slip with a green plus sign in the form icon).
2. Press F4 and type T4 (or another slip type, depending on the return) and press Enter. If you already have some slips in the file, press Ctrl+Enter to make sure you get a blank slip.
3. In the Favourites bar, choose Create a new T4 from the T4 drop-down. Or, hold down the Ctrl key and click once to create a blank slip.
4. If you have an existing slip open on screen, click New Slip in the slips toolbar.

On the blank slip, begin entering recipient information. As soon as you complete the first field, TaxCycle inserts the default information as entered on the Info worksheet.

Import from Excel® or XML

You can import slips from an Excel® spreadsheet, or from the XML used to file the return. Learn how in the Excel® Import Slips help topic.

Mark Slips as Amended or Cancelled

1. On the data entry slip, select the type of slip: Amended or Cancelled. 
2. Amended and cancelled slips have a different icon than other slips in the return, so you can quickly recognize them in a list.

Choose whether or not to carry forward a slip next year

When you create a slip in any of the slips modules, you can choose whether to carry forward a slip to next year.

By default, the Carryforward Slip? box is checked on each slip so that they each carry forward to the following year.

Simply clear this check box if you do not want a slip to carry forward. For example, if you know an employee has left and you will not need to complete their T4 in the following year.

Adjusted Column

1. Set the thresholds for adjustments to CPP, EI and PPIP contributions on the T4AdjustmentOptions worksheet. Learn how in the T4 adjustments to CPP, EI and PPIP help topic.
2. On each T4 slip, you can see the adjustment by comparing the Actual and Adjusted columns. Amounts in the Adjusted column are included in the totals on the T4 Summary.
   
3. If TaxCycle detects an under-contribution because there isn't sufficient tax to cover the shortfall or because you haven't specified a maximum amount to take from tax withheld, a review message appears indicating that CPP and/or EI have been adjusted and those adjustments exceed any adjustment to income tax withheld. If there is still tax available, you can increase the maximum amount to take from tax withheld on T4AdjustmentOptions. Or, you can sign off on the review message.
   

Reduced EI T4 slips

You can enter T4 slips with reduced Employment Insurance (EI) rates in TaxCycle without creating a separate file. Learn how in the T4 Reduced EI help topic.

Add Other Information boxes

If you complete the default Other Information fields on the Info worksheet, they are used as soon as you enter any information on a new slip. These boxes appear in the Other information section on each slip.

You can add more boxes as needed on the individual slips. If you don't need all the default boxes on a particular slip, complete only those you do. Hover over any unneeded boxes and a review message will give you the option to Delete this item or to Delete all rows without amounts:

T4Summary and T4ASummary

The T4Summary and T4ASummary bring all the slip information into one summary to report the total source deductions and employer contributions. Before filing, review the employer contributions remitted over the year to accurately reflect any balance due or refund.

If you filed slips for T4 Reduced EI, you will see a separate T4Summary for these slips. Learn how in the T4 Reduced EI help topic.