T2125 or T776 GIFI Import From Xero

Updated: 2023-01-17

Link TaxCycle with Xero to import GIFI data into the T2125 and T776 income statements in T1 personal tax returns. To use this feature, you must be a Xero partner.

Map Your Accounts in Xero

The most critical step to making the import work smoothly is to configure the correct tax mappings in Xero.

Mapping allows you to pair one or more account codes to the standard list of codes that match to fields on the T2125 Statement of Business and Professional Activities or T776 Statement of Real Estate Rentals.

To map tax codes, you must be a Xero partner with the Advisor or Standard user role.

  1. Log in to Xero and open the organization where you want to map the codes.
  2. In the Accounting menu, select Advanced, then click Chart of Accounts.
    Screen Capture: Accounting Menu in Xero
  3. Click Export GIFI Codes.
    Screen Capture: Export GIFI Codes Button in Xero
  4. At the top right, select T1 + T2125 (TaxCycle) or T1 + T776 (TaxCycle) as the tax form. This allows you to map accounts to the fields and line numbers that appear on each of these forms.

    T1 + T2125 (TaxCycle)

  5. A message at the top of the page shows you all the accounts that need mapping.
  6. Use the filter to show only unmapped accounts.
    Screen Capture: Unmapped Accounts
  7. To map a code, check the box next to an account in the Chart of accounts column on the left.
  8. Search for a code by line number or keyword in the GIFI codes column on the right.
  9. Click the Map button to assign the code to the account.
    Screen Capture: Map home office expense
  10. Work through your accounts and map each of them to your codes until the message at the top left shows zero accounts to map. Please map all accounts before importing the data to TaxCycle. A few tips:
    • You can map more than one account to the same code. To map several codes at once, check the box next to the account names, then search for the code.
    • To change the mapping for an account, check the account on the left and search for a new code on the right.
  11. At the top right, click Review mappings to preview a list of your mapped accounts.
  12. Once you’re happy with the mappings, you can Download the mappings to import into another organization, providing that organization has the same codes and accounts in their chart of accounts.
    Screen Capture: Review Mappings

Import Xero Data

  1. Open a TaxCycle T1 and go to the T2125 or T776 form.
  2. Go to the Data menu, click Import Xero GIFI Data.
    Screen Capture: Import Xero GIFI Data
  3. TaxCycle will launch a browser to connect with Xero. If prompted, log in to your Xero account.
  4. The first time you connect from TaxCycle, Xero will ask you to confirm that you wish to allow TaxCycle access to the data in organizations linked to your Xero account. 
  5. Select the organizations you need from the drop-down menu.
  6. Click Allow access to grant permission.
    Screen Capture: TaxCycle wants access
  7. Once you see a message in your browser confirming that TaxCycle has successfully connected to Xero, you can close your browser window.
  8. TaxCycle attempts to match the file with an organization in Xero by looking at the details on the T2125 and T776. If it cannot find a match, you can select the correct organization from the list.
  9. If you have access to more than one business through your Xero account, you can search for the organization by name.
  10. Click the name of the Xero organization that you wish to import.
  11. If required, you can change the accounting basis from this import to either Accrual or Cash. (Set the default in TaxCycle options. See Connection Options, below.)
  12. Click Import GIFI Data to download and import financial information into the T2125 form.
    Screen Capture: Xero GIFI Import Dialog
  13. When importing, TaxCycle checks for unmapped accounts in Xero and will display a warning at the top of the form prompting you to review the GIFI mappings in Xero. If this happens, follow the steps in Map Your Accounts in Xero, above, and try the import again.
    Screen Capture: TaxCycle Bulletin

Connection Options

Each time you attempt to download from Xero, TaxCycle will check for a connection. You can also connect or disconnect from Options without importing data. Under the TaxCycle section, expand Service Providers and click on the Xero page.

Screen Capture: Xero Integration Options