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T1 EFILE

Updated: 2022-01-18

TaxCycle T1 is EFILE certified software. EFILE “certified” tax preparation software means that TaxCycle has gone through a process with the Canada Revenue Agency (CRA) to verify that it is compatible with the CRA EFILE electronic tax filing service.

EFILE Number and Password

To file electronically with the CRA, you must have an EFILE number and password:

  • To register for EFILE and receive these credentials, go to the CRA electronic filers page
  • If you already have an EFILE number, you must complete a yearly renewal to receive a new password for the latest T1 tax season. Always use the latest password given to you.

The registration or renewal process includes a suitability screening. This process may take up to 30 days. To allow enough time for the review of your application before the filing season starts, we encourage you to renew your application as soon as possible.

Enter the CRA EFILE number and password in TaxCycle options:

  1. If you have a file open, go to the File menu, then click Options. To open Options from the Start screen, click Options in the blue bar on the left side. (You can also access these EFILE options any time by clicking on the wrench icon in the Transmit sidebar.)
  2. On the left side of the screen, expand Transmission, then click on EFILE Accounts.
  3. Enter your CRA EFILE Number and EFILE Password.

Screen Capture: EFILE Accounts Options

Step 1: Resolve Outstanding Errors Before Transmitting

In TaxCycle, the EFILE status of the returns shows in the Transmit sidebar. Outstanding errors preventing filing appear there and in the Review sidebar. To resolve outstanding errors before transmitting a return:

  1. Click Transmit in the sidebar or press F12.
  2. Click once on the T1 EFILE box to expand it and see a list of all outstanding errors. TaxCycle checks for errors that prevent EFILE and lists them in this box.
  3. If a message reminds you to complete your EFILE Number or Password, click the link to set them in options.
  4. Double-click on a message to jump to the related field or form.
  5. Some messages have Quick Fix suggestions, so you can fix the error without jumping to the form. Hover over the message and click on the light bulb to see the suggestions.
  6. In any message, click the blue links to the form, field, spouse or dependant, options page or message that needs attention.
Screen Capture: Resolve outstanding errors before transmitting

Step 2: Confirm Signature of Form T183

The CRA requires that a taxpayer sign the appropriate sections on the T183, Information Return for Electronic Filing of an Individual’s Income Tax and Benefit Return, before a preparer can electronically file on their behalf. Learn how to complete form in the T183 Form help topic.

It is important to keep a signed copy of this form in your files should the CRA ask for it. They regularly check with preparers.

As a temporary measure, the CRA permits electronic signatures on this form. When collecting an e-signature, the T183 form must report the date and time the form was electronically signed. This information is then transmitted to the CRA through T1 EFILE. To learn how to send a document for signature, see the Request E-signatures Using TaxFolder and Electronic Signatures With DocuSign® help topics.

To confirm the taxpayer has signed the T183 before transmitting:

  1. Click T183 link to open the form for data entry and review. For details on how to complete the forms, see the T183 Form help topic.
  2. Click Print the T183 link to print the form or send it for electronic signature. TaxCycle records the date and the name of the person who printed the form.
  3. If you send the form for electronic signature through TaxFolder or DocuSign®, TaxCycle automatically records the signing date and time when the document was signed.
  4. If you collect an electronic signature by any other method (such as collecting a scanned copy or using Adobe® Reader), TaxCycle does not record the date and time the document was signed. Instead, you must enter this information when confirming the signature before T1 EFILE transmission:
    1. Click the e-signature link to confirm receipt of the signature.
    2. TaxCycle automatically enters the current date and time using the 24-hour format.
    3. Adjust the date and time if required and click the Confirm button to save.

Screen Capture: Confirm Signature on T183

If required, you can disable the signature confirmation step (not recommended). See the “Disable signature confirmation” section in the Transmission Options help topic.

Step 3: Transmit the Return

  1. After confirming the signatures, the return is Ready to transmit.
  2. Click the Transmit Now! link to begin the transmission.

You can also transmit other requests and forms (like the T1135) at the same time using Transmit family or Transmit multiple. Learn how in the Transmit Family help topic and the Transmit Multiple help topic.

Screen Capture: Transmit Now!

Transmission Results

  1. When a transmission succeeds, you will see the words Transmission successful in green text and green happy face. This symbol also shows in the Client Manager for returns that are successfully filed, and in the blue bar at the bottom of the window of any open tax return.
  2. The box also shows the Document Control Number (DCN), Confirmation number for future reference.
  3. Any messages returned from the CRA appear in this box. Click the more link to see the full message.
  4. If the taxpayer opted to receive their notice of assessment through online mail or through Express NOA, an additional message appears. If applicable, click the link to sign into Express NOA and collect the notice of assessment. Learn more in the Express NOA help topic.
  5. Click the Print the Client EFILE Receipt link to give a copy of this information to your client.
  6. Click the EFILE Results link to view the worksheet which contains a full list of the results from all transmission attempts.
  7. If you need to retransmit the return, click Dismiss results and start again.

Screen Capture: T1 EFILE Transmission successful

Rejected or Failed Transmission (EFILE error)

If the CRA rejects a transmission due to errors, you will see the words Transmission rejected and a red sad face.

Any error messages received from the CRA also appear in this box, starting with the EFILE error number. This number may be useful if you need to contact the CRA regarding an error. The longer error description usually contains information on what went wrong with the transmission, so you can work to correct it.

If a transmission fails due to an issue with your Internet connection, you will see the words Transmission failed and two computers with red dots between them. This means that TaxCycle could not connect with the CRA system and did not attempt to file the return. Click the Diagnose Internet connectivity link to see whether your Internet connection is working.

When you resolve the issue, click Dismiss results and start again to retransmit. This rechecks the return for outstanding errors before returning to the transmission step.

EFILE Results Worksheet

The EFILE Results worksheet lists the results of any attempts to file a T1 return. Regardless of a successful or failed transmission, TaxCycle records the time and the result of the transmission, so you always have a complete record of transmission attempts and returned messages, even if you have to retransmit the return.

Screen Capture: T1 Electronic Transmission Results Worksheet

Transmission History

TaxCycle saves each transmission attempt in the file history:

  1. Go to the File menu, then click on Info.
  2. Click on History.
  3. Find the record of the transmission in the list.
  4. Click the first save button (the one with the lightning bolt) to save a copy of the XML file that was transmitted to the CRA.
  5. Click the second save button (the one with the green arrow) to save a copy of the response sent back from the CRA.

TaxCycle also updates the workflow information for the taxpayer. (See the Workflow Groups and Tasks help topic.)

Screen Capture: File History

How to Save and View the XML Response

  1. Go to the File menu, then click on Info.
  2. Click on History.
  3. Find the row with the CRA rejected event.
  4. Click on the Save button on the right of the row to save the response file to your computer.
  5. When you save the file, Windows may ask you to choose a program to use for opening the file. Choose a plain text editor, such as Notepad.

Screen Capture: Save Response File

How to Read the XML Response and Update Workflow

If you need to update the workflow with a transmission number, you can find this number in the XML response file. Updating the workflow triggers T1 EFILE box in the Transmit sidebar to shows a green happy face and makes Client Manager see this file successfully transmitted.

  1. Find the file you saved and double-click on it. If you are asked to select a program for opening the file, choose Notepad.
  2. In Notepad, go to the Format menu and select Word Wrap. This wraps the contents to the width of the current window.
    Screen Capture: Notepad Word Wrap
  3. In the code, you can find the message that you usually see in the Transmit sidebar in TaxCycle. A quick way to locate this information in the response file is to press Ctrl+F and search for MessageText. Shortly after this, the full message will start. Please read it for details. At the end of the message is the confirmation number and DCN that is recorded in TaxCycle.
  4. If the message says the return was accepted/assessed, highlight the number and press Ctrl+C to copy it to your clipboard. If the message says the return was rejected/not accepted, address the reason in the return and retransmit.
    Screen Capture: confirmation number in response
  5. Back in TaxCycle, go back Track sidebar for the client.
  6. Expand the Transmission and Filing group.
  7. Click assign confirmation number next to the T1 EFILE transmitted task.
  8. In the dialog box that opens, press Ctrl+V to paste it into the Confirmation Number field.
  9. Click Assign.
    Screen Capture: Assign Confirmation Number

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