Billing and invoicing

Updated: 2017-01-30

Invoice templates

TaxCycle T1 includes two invoice templates that are completed based on information on the Billing worksheet:

  • CInvoice, the Client Invoice for the tax return
  • JInvoice, the Joint Invoice that includes charges for preparing both the taxpayer and spouse's returns.
  • FInvoice, the Family Invoice includes the charges for preparing the taxpayer, spouse and any full dependant returns.

Use the Template Editor to modify these invoices, or to copy these and create your own custom template. Learn more in the Template Editor help topic.

CInvoice template for a single taxpayer

Billing worksheet

  1. Each T1 return includes a Billing worksheet that is completed based on the invoice and pricing options. See the Price and invoice options help topic to learn more.
  2. The Invoice number is automatically entered when you print the invoice. You can set the next invoice number in Invoice options.
  3. The Invoice date is automatically entered when you print the invoice. Once there is an Invoice date, the Billing worksheet is locked to prevent changes. All fields show in green.
  4. To unlock the worksheet, click the link in the message at the top of the worksheet.
  5. Check the box to invoice by Schedule, or by Hour, or by both. If what you select here is different than what is set in options, a review message appears.
  6. To show a detailed list of forms on the invoice you send to the client, with charges for each form check Show details of the schedule charges on client invoice? Clear this check box to show the total of all charges.
  7. If desired, enter a Description to appear on the invoice. The text in this box is saved in the auto-complete keystroke history so it is easy to add similar descriptions in the future.
  8. Hourly fees are calculated based on the rate set in option and the hours recorded in the timer. (These only show if the Hour box is checked at the top of the form.)
  9. Per-schedule charges show how the invoice is calculated based on fees set in options. They are only itemized on the invoice if you check the box at the top of the worksheet to do so. (These only show if the Schedule box is checked at the top of the form.)
  10. Enter Administration expenses or allow the calculation based on the percentage set in options. If a percent is set in options, the lump sum is not used (unless you override the percent field to zero).
  11. Enter Discount description (if applicable).The discount applied is either a lump sum entered in the box, or the percent as calculated by the age discount set in options. If a percent is set in options, the lump sum is not used (unless you override the percent field to zero).
  12. Add Disbursement lines for additional charges not calculated by TaxCycle.
  13. Sales tax jurisdiction and rates are set in Invoicing options.
  14. Upon receipt of payment, you can record the amount and payment method.
  15. Sales tax registration numbers flow from options to the bottom of the worksheet and then into the invoices.
  16. At the bottom of the worksheet, you can see the amounts charged in the prior year amounts, if you carried forward this return.

taxcycle billing-worksheet