When you open a file that has been successfully received by the EFILE system or in which you have checked the Completed status for all returns in the file—taxpayer, spouse, dependant(s), federal, provincial—TaxCycle T1 and T2 will suggest you lock the data in the file.
A locked file means nothing can be changed in the file. All fields become green, non-edit fields. This prevents changes to the file. Calculated fields will also not be updated even if you open the file in a later version of TaxCycle where there are calculation changes.
Lock and unlock files manually from the Security menu. Click Lock file or Unlock file.
You can configure TaxCycle to automatically lock the data for T1 and T2 files when when all required returns and forms (T1013, T1135, T1 EFILE, etc.) in the file for all taxpayers (principal taxpayer, spouse, and all dependants) have been successfully transmitted, or each taxpayer has the Completed status checked.
TaxCycle will not automatically lock a file if it was previous locked and unlocked (either manually or through the suggestion bulletin).
TaxCycle considers a file complete if all required returns and forms in the file (T1013, T1135, T1 EFILE, etc.), for all taxpayers in the file (principal taxpayer, spouse, and all dependants), have been successfully transmitted. These workflow items are automatically checked as you complete the return.
It also looks at the Completed status for taxpayer. If that workflow item is checked off for all taxpayers in the file (principal taxpayer, spouse, and all dependants), TaxCycle considers the file complete (and will suggest locking the data).
We have heard that some firms use the Completed status differently. For example, to indicate the return preparation is complete and that the returns are ready to transmit. Then they batch transmit later. If you work this way, TaxCycle will save the results of the transmission without unlocking and changing the calculations in the file.
The Completed workflow item is a manual check box. You must check it for each taxpayer individually. If you forget one, TaxCycle will not suggest locking the file.To set it: